The Administration Plan
Things can get somewhat overwhelming when you’re running your own business. Diary and email management, follow-ups, paying bills, client research – and that’s just the start. Hand your business administration tasks over to a virtual personal assistant so you can focus on adding value to your business.
The administration plan helps you get that valuable time back so you can focus your attention on more important tasks and increasing your profits.
The Administration Plan includes:
Email Management
Stay on top of your inbox without pulling an all-nighter. I will tailor the service to suit your needs giving you the support that best suits your working style and business requirements.
Your virtual personal assistant can:
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Regularly review your inbox and action important emails on your behalf so you never miss anything important again.
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Transcription of voice notes into an email to enhance your productivity.
Calendar Management
Using the services of a dedicated virtual personal assistant you can be sure your calendar bookings and meeting admin are in good hands so you never double book yourself.
Your virtual personal assistant can:
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Plan your meetings, so you have enough time to get to your jobs, or do your work tasks.
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Co-ordinate with attendees to get the best time for all parties.
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Undertake meeting follow ups to ensure any tasks agreed in the meeting are actioned.
Answering Telephone Calls
If your phone is constantly ringing and you end up with 50 messages on your voicemail that you have to deal with when you get home, using a virtual personal assistant means those calls will be answered so you never miss a lead.
Your virtual personal assistant can:
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Free up your time spent answering calls, so you can focus on other jobs or tasks.
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Your calls will be answered in your company’s name in a friendly professional manner.
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Guarantee all calls are answered so you don’t miss an opportunity.
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Calls are transferred to the right person or a message is taken and sent by text, messenger or email.
Document Creation
Typing up those documents can be a time consuming task, especially if you are a one-finger typist. Using a virtual personal assistant means invoices can be created as soon as a job is complete or a quote can be created and sent as soon as a visit has been done. All this gives you loads of time back to focus on other more important tasks.
Your virtual personal assistant can:
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Create your quote and send to the customer as soon as your visit is complete – you just need to phone through what is required.
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Create your invoice to be sent to the customer as soon as the customer has signed off the completed job meaning you get paid quicker.
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Update excel sheets to help you keep accurate records.
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Send emails or letters to customers to thank them for their custom which improves your customer service rating.
Data Entry
Are you spending hours inputting large amounts of data when you have other multiple projects ongoing and you just wish you could get that valuable time back? Well you can! Hand this over to a virtual personal assistant and let me give you that time back.
Your virtual personal assistant can:
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Take information from platforms of your choice to add or upload information into a database or excel spreadsheet.
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Information can be loaded into your CRM system.
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Hours are flexible so can be fit around your budget.
Travel Arrangements
Are you sick of researching hotels around the country or travel arrangements for getting to that all important meeting? Hand this over to your virtual personal assistant who will do all this for you, removing your stress and leaving you that all important extra time focus on preparing for that meeting or appointment.
Your virtual personal assistant will:
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Chat with you about your requirements, what you need, how you want to get there, times you need to arrive etc.
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Research and book your travel arrangements whether rail, air, or sea.
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Research and book your hotel arrangements that are within your budget.
Other
Emergency and Holiday Cover
The beauty of using a virtual personal assistant for your emergency and holiday cover is that I am very flexible and a lot more cost effective than using a temporary agency staff member. I don’t even need to come into the office , you just give me the tasks you need doing and I'll get on with them.
Also, the range of skills available from Your Personal Assistant means I can cover most jobs in your organisation.
My plans are easy to sign up to. If you are interested in finding out more, give me a little detail about yourself and your business and what package you are interested in and I'll give you call within 24 hours.
